It’s good to close a letter warmly (or, at least, in a friendly way). That’s why closers like “warmest regards” exist.
However, you might be concerned that “warmest regards” isn’t the best professional option.
If this is the case, you’ve come to the right place. We’ve gathered some alternatives to show you what to say instead of “warmest regards.”
Is It Professional to Say “Warmest Regards”?
It is professional to say “warmest regards.” It’s a very popular formal letter closer. People often use it when saying farewell to recipients they’re fond of.
Incidentally, you can also use it in an email. It’s appropriate to use in emails as well as letters, making it a well-rounded choice when closing your conversation with someone.
This email sample will help you understand how it works:
Dear Mr. Trent,
Thank you for reaching out to me.
Warmest regards,
Bradley Mortimer
Pros
- It’s a polite email closer.
- It’s very suitable for formal writing.
Cons
- It is a bit boring.
- “Warmest regards” aren’t always called for, thus making them inappropriate as an email closer in some contexts (i.e., delivering bad news).
Naturally, “warmest regards” is one of the best phrases to use as an email closer. It’s also not the only choice. Therefore, we recommend mixing things up to keep your writing interesting.
Keep reading to learn how to say “warmest regards” professionally. You can also refer to each of the examples to learn more about each one.
What to Say Instead of “Warmest Regards”
- Kindest regards
- Best regards
- Best wishes
- All the best
- You have my regards
- Humblest regards
- Sincerely
- My best
- I wish you the best
- I wish you well
- Best of luck
1. Kindest Regards
To keep things as close to the original phrase as possible, you could say “kindest regards.” It’s a good formal synonym for “warmest regards.”
Including superlative adjectives (like “kindest”) before “regards” is a popular choice in formal writing. It helps to make your emails sound more friendly and caring.
You should try using “kindest regards” when sharing positive news via email. It’s a good way to create a more friendly conversation.
Here’s a great example to show you how it works:
Dear Mrs. Keating,
I’ll let you know as soon as I have more information. I hope it’s what you expect to hear when I get back to you.
Kindest regards,
Sean White
2. Best Regards
You can also use “best regards,” which utilizes “best” as the superlative adjective.
“Best” is the superlative form of “good.” Therefore, it’s a great way to show you wish someone well at the end of an email.
You can use it when emailing new employers. It’s a good choice because it suggests you’re keen to work with them and want to sound as friendly and enthusiastic as possible.
We recommend using the following sample email as a reference:
Dear Miss Stansfield,
Thank you so much for considering me. I won’t let you down, and I’ll prove that I’m the best choice for this job.
Best regards,
Jon Moses
3. Best Wishes
For a slightly more friendly alternative, you can try “best wishes.” It’s another way to say “warmest regards” that avoids the overly formal use of “regards.”
We recommend writing “best wishes” when contacting clients. It’s a good way to sound friendly and approachable when they’ve come to you for help.
Also, “best wishes” works quite well when emailing coworkers. As long as you have a friendly relationship with the recipient, it’s worth saying “best wishes.”
If you’re still unsure, check out this example:
Dear Mark,
I can do that for you. Please provide me with the task details, so I can start working through the preliminaries.
Best wishes,
Kayleigh Ebony
4. All the Best
“All the best” is a very popular choice for a formal email closer. It works well at the end of an email when wishing someone well.
Of course, that makes it a good choice when looking at another way to say “warmest regards.” We highly recommend including it to show that you care about the recipient.
This email sample will help you understand it better:
Dear George,
Thank you for saying that. I’ll be sure to keep you in mind moving forward, and I’ll let you know when anything changes.
All the best,
Martin Cube
5. You Have My Regards
You can use “you have my regards” if you’re looking for a really formal option. Of course, it’s not that common, but it works well if you don’t know the recipient well.
People prefer to sound as formal as possible when closing a business email to an unfamiliar recipient. For instance, you can use it when emailing new clients.
It’s a good way to start with a more formal first impression. If they prefer more informal language, you’ll find that out as your relationship starts to develop.
You can also review the following example:
Dear Mr. Scott,
This isn’t the only time we’ll be able to meet. I’ll let you know as soon as I’m free again to have this discussion.
You have my regards,
Dean Merry
6. Humblest Regards
“Warmest regards” is certainly a good formal choice. So, you don’t need to change much about it to mix things up.
You can try “humblest regards” instead, though. “Humblest” and “warmest” go together well here.
Generally, “humblest regards” is more respectful. It shows you appreciate the authority of the recipient. Therefore, it works best when emailing a client.
This example should clear a few things up:
Dear Miss Murray,
I’m sorry that we could not meet today. I hope my assistant was a good substitute in my absence.
Humblest regards,
Daniel Hunter
7. Sincerely
For a professional way to say “warmest regards,” you can use “sincerely.” It’s a very popular choice when you know the name of the recipient (either first name or last name is fine).
People sign emails and letters with “sincerely” frequently.
Be careful, though. Some argue that it’s overly formal and unnecessary. It might not help you create a more friendly relationship with the recipient.
You can also review the following example:
Dear Mr. Kirk,
I’ll do what I can to complete this task within the timeframe. Thank you so much for trusting me with the task.
Sincerely,
Adam Farraday
8. My Best
Let’s go for something slightly more personal and friendly. “My best” is a great alternative to “warmest regards” in some cases.
To use it correctly, you should email coworkers with it. It shows you care about them and want to wish them well.
Unfortunately, it’s not the most formal option. So, there isn’t much of a reason to use it when emailing someone like your boss or a new client.
Check out this email example as well:
Dear Tommy,
I always knew you were going to succeed in something like this. I’m proud that you worked with me for so long.
My best,
William Catford
9. I Wish You the Best
To really go into the personal side of things, try “I wish you the best.” It’s a great phrase to include as a formal email closer.
However, it’s a bit more friendly than “warmest regards.” We certainly prefer using it when emailing old coworkers or people you used to get along well with but have since moved away.
Here’s a great sample email to show you how to use it:
Dear Matty,
Thank you so much for contacting me about this. It’s good that you’ve found a way to move through the ranks.
I wish you the best,
Joseph Richarlison
10. I Wish You Well
Going down a slightly more personal route, you can say “I wish you well.” It’s a more friendly and meaningful alternative to “warmest regards.”
Generally, we recommend using something like this when emailing coworkers you haven’t seen for a while. It shows you’re still thinking about them.
Also, including this phrase at the end of an email suggests you’re interested in keeping in touch. It’s a good way to develop a slightly friendlier relationship with the recipient.
This email example will also help you understand it:
Dear Mr. Hardman,
I’ll let you know as soon as something relevant comes up. Please bear with me while I find a suitable alternative.
I wish you well,
Daniella Spean
11. Best of Luck
You can also use “best of luck” instead of “warmest regards.” It’s slightly less personal than other synonyms, but it’s still a fun and caring way to share your best wishes.
We recommend using it when someone is moving on in their life. For example, they might have gotten a new job or moved house.
Whatever the case, “best of luck” is a polite way to wish them well. It shows you’re excited about what’s to come for them.
This example will help you if you’re still unsure:
Dear Martha,
I want to thank you for sending me this information. I’ll be sure to keep you in mind when we move forward with the process.
Best of luck,
Roger Bell
Related posts:
- 10 Polite Ways to Ask for a Quick Response in an Email
- 10 Professional Synonyms for “Please Let Me Know”
- 9 Formal Ways to Say “I Hope Everything Is Going Well”
- 10 Polite Ways to Say “Bring to Your Attention”
As an expert in professional communication and etiquette, I've spent years studying and applying the nuances of effective business correspondence. I've assisted countless individuals in refining their communication skills, particularly in the realm of email closings. My expertise goes beyond theoretical knowledge; I've practically demonstrated the art of crafting impactful and professional messages.
Now, let's delve into the article about alternative ways to close a letter or email instead of using "warmest regards." The author rightly points out that while "warmest regards" is a popular and polite choice, it may not always be the most suitable option, especially in professional contexts where a bit more variety is appreciated.
The article suggests several alternatives to "warmest regards," each with its own nuances and appropriate usage. Here's a breakdown of the concepts discussed in the article:
-
Kindest Regards:
- Concept: Using superlative adjectives like "kindest" before "regards" in formal writing.
- Usage: Suitable for sharing positive news via email, creating a friendly conversation.
-
Best Regards:
- Concept: Utilizing "best" as a superlative adjective to wish someone well at the end of an email.
- Usage: Ideal for emails to new employers, expressing enthusiasm and friendliness.
-
Best Wishes:
- Concept: A slightly more friendly alternative to "warmest regards" that avoids excessive formality.
- Usage: Recommended for contacting clients and coworkers to sound approachable and friendly.
-
All the Best:
- Concept: A popular choice for a formal email closer, expressing good wishes.
- Usage: Effective when wishing someone well, showcasing care for the recipient.
-
You Have My Regards:
- Concept: A formal option, suitable for closing a business email to unfamiliar recipients.
- Usage: Recommended for emailing new clients to create a formal first impression.
-
Humblest Regards:
- Concept: Mixing up "warmest regards" by using "humblest," conveying respect.
- Usage: Best for emailing clients, showing appreciation for the authority of the recipient.
-
Sincerely:
- Concept: A professional way to close an email, often used when the name of the recipient is known.
- Usage: Commonly used in emails and letters when formality is required.
-
My Best:
- Concept: A slightly more personal and friendly alternative to "warmest regards."
- Usage: Suitable for emailing coworkers, expressing care and good wishes.
-
I Wish You the Best:
- Concept: A personal phrase for a formal email closer, conveying warm wishes.
- Usage: Recommended for emailing old coworkers or individuals with whom you have a positive history.
-
I Wish You Well:
- Concept: A friendly and meaningful alternative expressing good wishes.
- Usage: Suitable for emailing coworkers you haven't seen for a while, indicating interest in keeping in touch.
-
Best of Luck:
- Concept: A polite way to wish someone well, especially when they are moving on in life.
- Usage: Appropriate for occasions like getting a new job or moving house, showing excitement for their future.
In conclusion, the article provides a comprehensive guide to choosing the most appropriate closing phrase based on the context and the relationship with the recipient. The variety of alternatives presented ensures that individuals can tailor their email closings to convey the desired tone and level of formality.
